APS5 Project Officer
Capability Statement Example
A real-world example of a selection criteria response using the STAR method. Use this as inspiration for your own Project Officer application.
Achieves results: Organises and completes tasks efficiently while maintaining quality standards
A time-sensitive stakeholder consultation needed to be coordinated across three states within a four-week window, with limited budget for travel.
I was responsible for organising six consultation sessions and synthesising feedback into a report for senior management.
I developed a detailed project plan with milestones and risk mitigations. Instead of in-person sessions, I proposed virtual consultations using existing video conferencing tools, saving $8,000 in travel costs. I created standardised feedback templates and engaged a note-taker for each session to ensure consistency.
All six sessions were completed on schedule with 87 stakeholders participating. The final report was delivered two days early, and the virtual format was so successful that it became the preferred approach for future consultations.
Why this example works
- Shows initiative in proposing cost-saving alternative
- Demonstrates project planning with milestones and risk management
- Quantifies both cost savings and stakeholder reach
- Creates reusable templates and processes
What assessors look for at APS5
At APS5, you're expected to contribute technical expertise and coordinate small tasks. Your examples should show judgment in applying guidelines and the ability to explain complex information clearly to different audiences.
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Related examples
Tips for writing your own response
- 1Be specific with numbers: Include percentages, dollar amounts, or timeframes to make your achievements concrete and credible.
- 2Focus on YOUR actions: Use "I" statements rather than "we" — assessors want to know what you personally contributed.
- 3Quantify the result: Every STAR example should end with a clear, measurable outcome that demonstrates impact.
- 4Match the language: Use keywords from the job description and the relevant Work Level Standards for your target level.